Events & Partnerships Intern

Type of Position: Full-time, non-exempt, May/June – August/September 2023
Reports to: Programs Manager

Position Description: 
The Greenway Conservancy, the non-profit responsible for the management and care of The Greenway, is seeking highly motivated and reliable individuals to join our team as one of three Events & Partnerships Interns in summer 2023. The primary role of the Events & Partnerships Intern is to assist the Programs Department in its daily operations.

Millions visit The Greenway each year for community events, local markets, unique food truck meals, and engaging art. The Conservancy’s programming approach is to host partner events, allowing us to work with a wide range of community groups and small businesses to bring hundreds of relevant and authentic events to the public. The Programs Department works very closely with all Conservancy team members to assure an outstanding visitor experience. The Greenway hosts 400+ events and programs, including but not limited to Chinatown Main Street Festival, Lantern Festival, My Caribbean One World Expo, Films at the Gate, Boston Local Food Festival, and over 100 free fitness classes. Daily visitors enjoy the Greenway Carousel, distinctive food vendors, outdoor beer gardens, and free Wi-Fi. The intern will have the opportunity to learn key skills required for planning, marketing and executing partner events, large scale festivals, revenue-generating programs, recurring markets and series, and one-time events.

The Greenway Conservancy is committed to providing a park environment that is welcoming to racially, culturally, and economically diverse residents and visitors. You can read more about our mission, vision, and commitment to diversity, equity, and inclusion on our website.

Responsibilities:

  • Provide support for the Greenway Conservancy and third-party events
    • Provide ongoing communication and assistance to programmatic partners through email communication, walkthroughs and on-site at events.
    • Work closely with partners to ensure adherence to the Park Use Guidelines, working with the lead staff person to assist with concerns and document issues.
    • Load in, staff, and load out events as assigned, documenting notes through event reports
  • Attend event planning meetings with relevant partners, and support event planning and logistics. Assist with scheduling, layouts, track program attendance, and contribute to the event debrief and feedback process.
  • Work outdoors, handle physical tasks, and conduct work with professionalism and compassion for everyone encountered.
  • Contribute to effective relationships with third-party vendors, organizations, cultural and community organizations, and Conservancy personnel.
  • Support the Outreach Department by promoting programs and events through Greenway social media outlets.
  • Track and analyze data of Greenway revenue-generating programs such as the Carousel, Food Trucks, and Drinkeries.
  • Collaborate with co-interns to plan and execute Truck and Tractor Day, a Conservancy-produced event.
  • Other duties as assigned related to the Conservancy’s mission or to support partners or stakeholders.

Skills and Qualifications:

  • Entry-level position for a person 18 years or older. 21+ preferred for events where alcohol is served, such as The Greenway Gala.
  • Must have a valid driver’s license and ability to drive Conservancy vehicles in downtown Boston to move event supplies. Vehicle training will be provided.
  • Demonstrated skill in creative problem-solving, can-do attitude, and staying calm under pressure.
  • Strong written and oral communication skills. Bilingual skills a plus, especially in Chinese languages given our programs in the Chinatown neighborhood.
  • Proficiency using social media platforms such as Instagram, Facebook, and Twitter is helpful, but not required.
  • Experience working in a diverse and inclusive organization is a plus.
  • Computer proficiency, especially in Google for Work (Drive, Docs, Sheets, Slides, Gmail) and Microsoft (Excel, PowerPoint, Word). 
  • Ability to work outside in all types of weather, kneel or stand for periods of time, and be able to lift 50 pounds, which are all needed for on-site events. 
  • All incoming employees will be required to comply with the Conservancy’s COVID-19 vaccination policy.

Logistics:

  • This is a paid position with sick time benefits. Compensation will be $17.50/hour. 
  • The position duration is ~15 weeks, beginning in May or June and ending in late August or early September. We are looking for assistance up to 40 hours per week but will consider part-time schedules. There is a preference for the Events and Partnership Intern position to continue event support during occasional nights and weekends through September 2023.
  • Work hours are generally Tuesday through Saturday, though weekly schedules will be set based on event needs. Evening and Sunday hours may be required and could lead to working both weekend days (with advanced notice). A day off within the same week will be provided in return for any additional work days. 
  • Work will generally take place outdoors, and the position will require a significant amount of time in the parks in all weather conditions, including heat and light rain. Indoor office time will also be part of the schedule. Some remote work may be possible on non-event days. 
  • We will work with interns to receive college credit if applicable.
  • Greenway branded uniforms will be provided for outdoor work and event days, while indoor office attire is business casual.

Application Process:

  • Please email the following to [email protected] with “Events & Partnerships Intern” in the subject line. Each file name should begin with the applicant’s last name.
    • one-page cover letter, including full or part-time availability 
    • resume
    • 3 References
  • Applicants are encouraged to send materials soon. Applications will be accepted on a rolling basis. No phone calls, please. 
  • The Greenway Conservancy invites and encourages minority group members, veterans, disabled individuals, women, and people of all gender identities to apply.

About The Greenway and the Greenway Conservancy  
The Greenway is the contemporary public park in the heart of Boston. The Greenway welcomes millions of visitors annually to gather, play, unwind, and explore. The Greenway Conservancy is the non-profit responsible for the management and care of The Greenway. The majority of the public park’s annual budget is generously provided by private sources. 

To learn more about The Greenway and the Conservancy, please visit our website and blog and follow us on Instagram, Facebook, and Twitter.

The Greenway Conservancy is an equal opportunity employer, and does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, citizenship, age, disability, military or veteran status, sexual orientation, genetic information, gender identity or expression or any other characteristic protected by law.